Bill to preserve public meeting remote access

The legislation originally called on all local entities like city councils, school boards and county board of supervisors meetings ensure call-in and internet-based options via Zoom, for example, for all public meetings.

It also mandated that meetings have closed captioning and translators/translation services available.

“Having all these tools makes meetings and participation a lot more accessible, and that’s the whole goal of the bill,” Lee said.

He noted that it would allow a working parent, for example, to call in to make a 30-second comment instead of waiting in meeting chambers for five hours on a Tuesday afternoon.

It would also allow non-English speakers or those who are hearing-impaired be able to participate and engage as well.

Lee pointed to Santa Clara Unified School District board member Bonnie Lieberman’s testimony at the committee meeting on Wednesday.

“Participants changed from a dozen people in-person to like 100 to 200 tuning in live and then like 800 people watching afterwards,” Lee said. “So, she can see that it is resulting in more positive engagement and it’s something people want.”

But opposition forced Lee and his co-authors Asemblymembers Robert Rivas, D-Hollister, Joaquin Arambula, D-Fresno, and Ken Cooley, D-Rancho Cordova, to make major compromises.

“We reduced its scope, we reduced the language requirements, we reduced some of the technological requirements too, and we’ve even given some more deference to how locals can conduct meetings,” Lee said. “We tried everything, and yet you know they’re all just, I think almost inherently opposed.”

The opposition came from the League of California Cities — an association of the state’s cities that represents almost all 482 cities — and other groups like Santa Barbara County, the Association of California Health Care Districts, and the Community College League of California.

A coalition of public, private and education organizations wrote a letter to the assembly stating that cost was the major concern.

The letter reads, “Imposing these mandated costs on local agencies under particularly challenging fiscal circumstances coupled with the overwhelming practical challenges associated with implementing such a measure makes us deeply concerned about local public agencies’ ability to effectively conduct the people’s business.”

The letter also noted that imposing such mandates fails to provide flexibility to local entities to manage their own affairs, puts local agencies at security risks and allows for more frequent disruptions of meetings, a term known as Zoom-bombing.

The opposed coalition also said these new mandates could put local jurisdictions at risk of lawsuits and Brown Act violations if, for example, technological mishaps got in the way.

“For example, what happens if either the teleconferencing service or the internet-based option aren’t available or if service disruptions occur during a meeting (whether through the service itself, or the internet service or telephone service provider)?,” the letter reads. “It is our understanding if this bill passed, local public agencies would not be able to conduct Brown Act-compliant meetings.”

But to Lee, those concerns are not strong enough to justify opposition to what he says is the “democratization in the 21st century.”

“I mean they always argue about costs and all that stuff and it’s like, but it’s the cost of doing a democratic business right,” Lee said. “And in the in the long run, we set it up and it’ll be fine.”

Lee said with translation services, closed captioning and costs of internet-based options, it could cost a local entity about $100,000. While that is a hefty bill, it’s a one-time investment that could increase transparency and accessibility for decades, he said. And in terms of Zoom-bombing, Lee said it was much easier to control than if a protest broke out in a city hall or if someone went on a racist tirade in person.

Regardless, Lee said compromise was essential so that it “will at least give us a foothold into modernizing and democratizing public meetings.”

So, what does the bill entail now?

Ensuring remote participation to meetings is only required for local jurisdictions with populations of more than 25,000. There are no language translation or closed captioning requirements, and the bill has a sunset clause that will make requirements obsolete in 2023. That means only 26 counties and 15 cities will have to abide by this law, if passed. For reference, California has 58 counties and 482 cities.

“And it is still an uphill battle from here,” Lee said. The next vote will be held at the Appropriations Committee. If passed there, it will then go to the entire Assembly for a vote.